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Free Contractor Invoice Template

Labor and materials subtotalled separately, the job named at the top, and the deposit you took at signing subtracted from the total. Fill it in online and download a PDF.

Ridgeline Carpentry LLC

6400 West 44th Avenue Wheat Ridge, CO 80033

office@ridgelinecarpentry.com
(720) 555-0102
CO Contractor Lic. 2024-55120

Invoice

Invoice no.
INV-0042
Issue date
Oct 1, 2026
Due date
Oct 16, 2026
Terms
Net 15

Billed to

Sam & Priya Desai

14 Alder Lane Golden, CO 80401

priya.desai@example.com

Project

Kitchen renovation — 14 Alder Lane

Balance due

$7,353.79

Due Oct 16, 2026

Description QtyUnit price Amount
Labor
Demolition and removal of existing cabinets 16$65.00 $1,040.00
Cabinet installation and trim 24$65.00 $1,560.00
Labor subtotal$2,600.00
Materials
Maple shaker cabinet set, 14 units 1$4,850.00 $4,850.00
Quartz countertop, sq ft 32$78.00 $2,496.00
Materials subtotal$7,346.00
Subtotal
$9,946.00
Sales tax (4.1%)
$407.79
Total
$10,353.79
Less deposit received
−$3,000.00
Balance due USD
$7,353.79

Payment

Check to Ridgeline Carpentry LLC, or Zelle

Notes

One-year workmanship warranty from completion.

Ridgeline Carpentry LLCInvoice INV-0042
Example

Ridgeline Carpentry LLC invoicing Sam & Priya Desai. Your own details replace these as you type.

Who it is for

Homeowners and property managers read a contractor’s invoice line by line. They want to see what the work cost and what the materials cost, because those are the numbers they compare with your estimate and with other bids.

This template splits every line into Labor, Materials or Equipment and subtotals each section, so the comparison takes seconds. The project and job address sit in their own box, and the deposit is shown as a deduction rather than buried in a note, so the balance due is never in doubt.

It suits carpenters, remodelers, handymen, painters, flooring installers and general contractors on residential jobs. For commercial progress billing with previous payments and cost codes, use the construction template.

What to include

What to put on a contractor invoice

Job and site
The project name and the address where the work was done, e.g. “Kitchen renovation, 14 Alder Lane”. It ties the invoice to the estimate and the contract.
Labor
Each task with hours × your rate, or a fixed price per task. “Cabinet installation and trim, 24 hrs at $65” is clearer than “Labor, $1,560”.
Materials
What you supplied, with quantities and unit prices: “Quartz countertop, 32 sq ft at $78”. If you mark up materials, bill the marked-up price; you don’t have to show your cost.
Equipment
Rentals and machine time billed to the job, such as a dumpster, a tile saw or a lift.
License number
Some states and cities require your contractor license number on bids, contracts or invoices. Put it in the Tax ID field so it prints under your name; check your licensing board for the exact rule.
Deposit and balance
The deposit taken at signing, subtracted from the total. The client sees what they have paid and what is left.
Terms and warranty
Your payment terms (Net 15 is common for residential work) and any workmanship warranty, in the notes.

How to fill it in

From this page to a PDF.

  1. 01

    Open the example

    Customize this invoice opens it in the generator with sample figures. Your own business details replace the sample’s if you have saved them before.

  2. 02

    Add the job

    Enter the client, the job address and the project name, then one line per task or material. Choose Labor, Materials or Equipment for each line.

  3. 03

    Tax and deposit

    Enter your sales tax rate if you collect it, then the deposit received. The balance due updates as you type.

  4. 04

    Download and send

    Download the PDF and email it with the invoice number in the subject line. See how to send an invoice.

Customize this invoice

Questions

Should labor and materials be listed separately on a contractor invoice?

Yes. Clients compare them against your estimate, and in some states sales tax applies to materials but not to labor, so keeping them apart makes the tax easy to check. This template subtotals each section automatically.

Do I charge sales tax on a contractor invoice?

It depends on your state and the kind of work. Some states tax materials only, some tax certain services, and the rules for repairs and new construction can differ. Enter the rate that applies to you; Folio applies one rate to the invoice, so if only part of the work is taxable, ask your accountant how to show it. The sales tax calculator helps with the arithmetic.

How do I show a deposit on a contractor invoice?

Enter the deposit in Deposit or amount paid. The invoice shows the full total, then “Less deposit received”, then the balance due, which is the amount you are asking for now.

Can I use this template for a quote or estimate?

Folio makes invoices, so the document is titled Invoice. For an estimate, send your quote separately; when the job is done, duplicate a previous invoice and change the figures to match the final work.

What payment terms should a contractor use?

Many residential contractors ask for payment on completion or within 15 days, with a deposit up front. Whatever you choose, agree it in the contract and print it on the invoice so it isn’t a surprise.

Related templates

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Guides & tools

Guides and tools for this invoice.

  1. GuideWhat to put on an invoiceThe ten things every invoice needs, the extras that some clients and tax rules require, and what to leave off.
  2. GuideHow to invoice a clientInvoicing starts before the work does. How to set terms, time your invoices, make paying easy, and handle a late payment without damaging the relationship.
  3. GuideHow to send an invoiceWhen to send it, who to send it to, what to write in the email, and how to follow up politely when a payment is late.
  4. ToolSales tax calculatorAdd sales tax to a price, or take it out of a tax-inclusive total, at the rate you enter.

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Your contractor invoice, in three minutes.

Open the example in the generator, put in your own details and download the PDF. Your business details are remembered for next time.

Customize this invoice