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Free Plumber Invoice Template

The call-out, the hours and the parts on separate lines, so the customer can see why a two-hour job cost what it did. Fill it in on site and send the PDF before you leave.

Keller Plumbing & Drain

3390 Indianola Avenue Columbus, OH 43214

office@kellerplumbing.com
(614) 555-0147
kellerplumbing.com

Invoice

Invoice no.
KP-2026-0318
Issue date
Oct 1, 2026
Due date
Oct 8, 2026
Terms
Net 7

Billed to

Robert & Ann Liu

2211 Elm Street Columbus, OH 43221

ann.liu@example.com

Project

Water heater replacement — 2211 Elm Street

Amount due

$1,987.30

Due Oct 8, 2026

Description QtyUnit price Amount
Labor
Emergency call-out, Saturday 1$125.00 $125.00
Remove old water heater; install and test new 4.5$115.00 $517.50
Labor subtotal$642.50
Materials
50-gallon gas water heater 1$1,180.00 $1,180.00
Expansion tank, valves and fittings 1$164.80 $164.80
Materials subtotal$1,344.80
Subtotal
$1,987.30
Total USD
$1,987.30

Payment

Pay by card at kellerplumbing.com/pay, by check, or by ACH.

Notes

6-year manufacturer’s warranty on the tank; 1 year on our labor.

Keller Plumbing & DrainInvoice KP-2026-0318
Example

Keller Plumbing & Drain invoicing Robert & Ann Liu. Your own details replace these as you type.

Who it is for

Plumbing invoices are often read by someone who didn’t see the work: a landlord, a property manager or an insurer. They need to see when you came, what you found, what you did and what you fitted.

This template uses Folio’s contractor layout. Labor and materials are subtotalled separately, the job address sits in its own box, and a single line for the call-out or emergency fee keeps the after-hours charge visible rather than hidden in your rate.

Use it for service calls, repairs and installations: a leak, a blocked drain, a water heater or a bathroom rough-in.

What to include

What to put on a plumber invoice

Service address
Where the work was done, which may not be the billing address. Put it in the Project field: “Water heater replacement — 2211 Elm Street”.
Call-out fee
Your trip or emergency charge as its own line under Labor, with when it applied: “Emergency call-out, Saturday”.
Labor
Hours on site at your rate, with a short description of the work. Quarter-hours are fine: 1.25 × $115.
Parts and materials
What you fitted, with make or size where it matters for warranty: “50-gallon gas water heater”, “Expansion tank, valves and fittings”.
Disposal
Removing an old fixture or appliance, as a line or included in the labor description.
License number
Your plumbing license number, in the Tax ID field, if your state or city expects it on paperwork.
Warranty
The manufacturer’s warranty on parts and your own guarantee on labor, in the notes.

How to fill it in

From this page to a PDF.

  1. 01

    Open the example

    Customize this invoice opens a water heater job in the generator. Your saved business details are kept.

  2. 02

    Describe the visit

    Enter the customer and the service address, then the call-out, your hours and each part, choosing Labor or Materials for every line.

  3. 03

    Tax and payment

    Add sales tax if you collect it, and your payment options: card, check or a payment link.

  4. 04

    Send it from site

    On a phone, use the Preview tab to check it, then download the PDF and email it to the customer.

Customize this invoice

Questions

Should a plumber charge a call-out fee on the invoice?

If you charge one, show it as its own line. Customers accept a call-out fee they can see far more readily than a higher hourly rate, and it explains the cost of short visits.

How do I invoice for parts I bought for the job?

List each part with its quantity and the price you charge for it under Materials. If you mark parts up, bill the marked-up price; you don’t need to show what you paid.

Can I take payment on site?

Folio doesn’t process payments. Put a payment link, your bank details or “card accepted on site” in the payment section, and record any amount paid there and then as Deposit or amount paid so the invoice shows a zero balance.

Do plumbers charge sales tax?

It depends on the state and on whether the work is a repair, an installation or new construction. Many states tax the parts but not the labor. Check with your state’s tax agency and enter the rate that applies.

Related templates

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Guides & tools

Guides and tools for this invoice.

  1. GuideWhat to put on an invoiceThe ten things every invoice needs, the extras that some clients and tax rules require, and what to leave off.
  2. GuideHow to send an invoiceWhen to send it, who to send it to, what to write in the email, and how to follow up politely when a payment is late.
  3. GuideHow to invoice a clientInvoicing starts before the work does. How to set terms, time your invoices, make paying easy, and handle a late payment without damaging the relationship.
  4. ToolSales tax calculatorAdd sales tax to a price, or take it out of a tax-inclusive total, at the rate you enter.

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Your plumber invoice, in three minutes.

Open the example in the generator, put in your own details and download the PDF. Your business details are remembered for next time.

Customize this invoice