Your hours and rate, the project the work belongs to, and the terms you agreed, set out so a client can approve it without writing back. Free to fill in and download as a PDF.
Maya Okafor
1120 NW Couch Street, Apt 412 · Portland, OR 97209
maya@mayaokafor.com · (503) 555-0114 · mayaokafor.com
Invoice
No. INV-0042
Amount due
$2,025.00
Due Oct 15, 2026
Project
Autumn catalog copy · PO 4471
| Work | Hours | Rate | Amount |
|---|---|---|---|
| Research and product interviews | 6 | $75.00 | $450.00 |
| Catalog copy, 32 products | 18 | $75.00 | $1,350.00 |
| Revisions after review | 3 | $75.00 | $225.00 |
Maya Okafor invoicing Tidewater Outdoor Co.. Your own details replace these as you type.
When you freelance, the invoice is often the only document a client’s finance team sees. They didn’t brief you and they don’t know the project, so the invoice has to explain itself: who you are, what the work was, which project or purchase order it belongs to, and when and how to pay.
This template puts the project directly under the title and uses Hours and Rate columns, so time-based work reads naturally. Fixed fees work too: a quantity of 1 and the fee as the rate. Your details, the client, the dates and the payment terms sit in a side column, away from the figures.
It suits writers, designers, developers, editors, translators, virtual assistants, researchers and anyone billing their own time. If you don’t yet have a routine, read how to invoice as a freelancer.
What to include
How to fill it in
01
Customize this invoice opens a freelance invoice in the generator. Your saved name and details are kept.
02
Enter the client and the project (and PO number if there is one), then each piece of work with hours and rate.
03
Pick your payment terms; the due date is set for you. Add your bank details or payment link.
04
Download the PDF and email it to whoever pays invoices, not only your contact. See how to send an invoice.
Your name and contact details, the client’s name and address, an invoice number, the issue and due dates, a description of the work with hours or fees, the total, and how to pay. Add a tax ID and tax where they apply. The full list is in what to put on an invoice.
In many countries, including the US and the UK, you can invoice as an individual under your own name. You may still need to register for tax once you earn above a threshold; check the rules where you live.
Both are common. Hourly suits open-ended work; a fixed fee suits work with a clear scope. This template handles either, and you can combine them on one invoice.
Only charge one you agreed in advance, usually in your contract. State it in the notes (“Late payments incur a 1.5% monthly fee”), and if a payment is late, add the fee as a line on a follow-up invoice.
Other templates to try.
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Open the example in the generator, put in your own details and download the PDF. Your business details are remembered for next time.