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Free Graphic Designer Invoice Template

Each phase numbered, each fee explained by the deliverables beneath it, and the deposit you took at the start deducted from the total.

Invoice

INV-0042

Project

Brand identity and packaging

Balance due

$5,500.00

Due Oct 31, 2026

No. Phase Fee
01 DiscoveryResearch, stakeholder workshop and written brief $1,800.00
02 Identity designWordmark, colour and type system; two rounds of revisions $4,200.00
03 PackagingCan labels for three core beers, print-ready files $3,600.00
04 Guidelines24-page brand standards and master artwork $1,400.00
Total
$11,000.00
Deposit received (50%)
−$5,500.00
Balance due USD
$5,500.00

Notes

Final files are released on receipt of the balance.

Atelier WrenInvoice INV-0042
Example

Atelier Wren invoicing Moss & Vale Brewing. Your own details replace these as you type.

Who it is for

Design is usually priced by phase, not by the hour, and clients pay more readily when they can see what each fee bought. “Identity design, $4,200” invites questions; the same line followed by “Wordmark, color and type system; two rounds of revisions” answers them.

This template numbers each phase and prints its deliverables on the line beneath. When every line is a fixed fee, the quantity and unit price columns disappear, leaving a clean list of phases and fees. The deposit taken at kick-off is shown and subtracted.

It suits graphic, brand, packaging, web and interior designers, illustrators and small design studios.

What to include

What to put on a design invoice

Project
The project as the client knows it: “Brand identity and packaging”.
Phases
Each phase as a line (Discovery, Identity design, Packaging, Guidelines) with its fee.
Deliverables
On the line beneath each phase, what it produced: files, formats, page counts, and how many revision rounds were included.
Extra revisions
Revisions beyond those agreed, as their own line, so the client sees they are additional.
Usage and rights
If your contract licenses the work, or transfers rights on payment, say so in the notes.
Deposit and balance
The deposit received at the start, subtracted to show the balance due.

How to fill it in

From this page to a PDF.

  1. 01

    Open the example

    Customize this invoice opens a studio’s brand project in the generator.

  2. 02

    One line per phase

    Type the phase name, press Return, then type its deliverables. The second line prints in smaller type beneath.

  3. 03

    Deposit

    Enter the deposit in Deposit or amount paid. The balance due is calculated.

  4. 04

    Download and send

    Download the PDF. If final files are released on payment, say so in the notes.

Customize this invoice

Questions

How should a graphic designer itemize an invoice?

By phase or deliverable, with a short description of what each includes. Clients approve “Packaging: can labels for three beers, print-ready files” far more easily than “Design work”.

Should designers take a deposit?

Many do, often a percentage of the project fee at signing, with the balance on completion. Show the deposit on the final invoice so the client sees the full price and what is left to pay.

How do I charge for extra revisions?

State the included rounds on the phase line, and bill additional rounds as a separate line at the rate in your contract.

Should I send final files before I’m paid?

That is your decision and your contract’s. A common approach is to send low-resolution or watermarked proofs, then release final files when the invoice is paid, and to say so on the invoice.

Related templates

Other templates to try.

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Guides & tools

Guides and tools for this invoice.

  1. GuideHow to invoice as a freelancerA practical routine for freelance invoicing: agree the terms first, choose how to bill, take deposits, invoice promptly and keep records for tax.
  2. GuideHow to write an invoiceThe words on an invoice decide how quickly it is approved. How to write line items, terms, notes and the covering email, with examples.
  3. GuideHow to invoice a clientInvoicing starts before the work does. How to set terms, time your invoices, make paying easy, and handle a late payment without damaging the relationship.
  4. ToolInvoice tax calculatorPrice, discount, tax, shipping and deposit in; subtotal, tax, total and balance due out, exactly as the invoice will show them.

Free · No account · No watermark

Your designer invoice, in three minutes.

Open the example in the generator, put in your own details and download the PDF. Your business details are remembered for next time.

Customize this invoice