Development time broken down by task, the project at the top, and third-party costs on their own lines. Clear enough for a client who has never read a commit log.
Jordan Ellis
2201 Western Avenue, Apt 7 · Seattle, WA 98121
hello@jordanellis.dev · (206) 555-0199 · jordanellis.dev
Invoice
No. INV-0042
Amount due
$3,990.00
Due Oct 15, 2026
Project
Customer portal redesign
| Work | Hours | Rate | Amount |
|---|---|---|---|
| Front-end development — dashboard and reports | 32 | $95.00 | $3,040.00 |
| Accessibility review and fixes | 6 | $95.00 | $570.00 |
| Deployment, documentation and handover | 4 | $95.00 | $380.00 |
Jordan Ellis invoicing Brightwater Analytics. Your own details replace these as you type.
Web development invoices go to people who can’t see the work. The client sees a website; they don’t see the integration, the accessibility fixes or the deployment. A good invoice names those tasks in plain language, so the hours make sense.
This template uses Folio’s freelancer layout: Work, Hours and Rate columns, the project named under the title, and the terms in the side column. Hosting, domains and plugin licenses you bought for the client go on their own lines, at cost or with your markup.
It works for freelance front-end and back-end developers, WordPress and Shopify developers, and small studios billing sprints or milestones.
What to include
How to fill it in
01
Customize this invoice opens a developer’s invoice in the generator.
02
Name the project, then add each task with its hours. Keep the descriptions client-readable.
03
Add hosting, domains or licenses as separate lines. Add tax only if it applies where you work.
04
Download the PDF and send it to the person who approves invoices, with the project and number in the subject line.
Hourly suits ongoing work and changing scope; milestones suit a fixed brief. Many developers take a deposit, bill milestones, then bill hourly for changes. This template handles each: hours × rate, or 1 × the milestone fee.
As separate lines, at cost or at the price you agreed. If you pay them annually but bill monthly, describe the period: “Hosting — October”.
Only if the client asks. A finance team approves “Checkout integration, 14 hours” faster than a list of ticket IDs. Put references in the notes or attach a timesheet.
That is for your contract to say. Many developers release final files or transfer ownership on payment of the final invoice; if so, say it in the notes.
Other templates to try.
All templatesGuides and tools for this invoice.
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Open the example in the generator, put in your own details and download the PDF. Your business details are remembered for next time.