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Free Photography Invoice Template

The session, the prints, the editing and the travel in their own sections, each package described beneath its price, and the booking deposit deducted. Set in an italic serif that suits the work.

Clara Bell Photography

220 Spring Street · St. Helena, CA 94574
studio@clarabell.photo · (707) 555-0136 · clarabell.photo

Invoice

No. INV-0042 · Issued Oct 1, 2026 · Due Oct 31, 2026

Billed to

Emma & Daniel Hart

1880 Jackson Street, Apt 5 San Francisco, CA 94109

emma.hart@example.com

Shoot

Wedding — Saturday, September 12

Balance due

$3,700.00

Due Oct 31, 2026

Package QtyUnit price Amount
Session
Wedding day coverageEight hours, two photographers, online gallery 1$3,800.00 $3,800.00
Prints & albums
Fine-art album12 × 12 in, 40 pages, linen cover 1$680.00 $680.00
Travel
Travel — Napa Valley 1$220.00 $220.00
Total
$4,700.00
Deposit received
−$1,000.00
Balance due USD
$3,700.00

Payment

Pay online at clarabell.photo/pay, or by check to Clara Bell Photography

Notes

It was a joy to photograph your day. Your album proofs follow within three weeks.

Clara Bell PhotographyInvoice INV-0042
Example

Clara Bell Photography invoicing Emma & Daniel Hart. Your own details replace these as you type.

Who it is for

Photography clients book a package, then add to it: another hour, an album, extra retouching, travel to the venue. By the time the invoice arrives, they need a clear record of what they booked, what they added and what they have already paid.

This template sorts lines into Session, Prints & albums, Editing, Travel and Additional services, and prints each package’s contents beneath its name. The shoot name or date sits in the header, and the deposit taken at booking is subtracted to show the balance.

It suits wedding, portrait, family, event, product and commercial photographers. For video work, the videographer template adds pre-production, post-production and music licensing.

What to include

What to put on a photography invoice

Shoot
What and when: “Wedding — Saturday, September 12”, or “Product shoot, spring catalog”.
Session or package
The package name and price, with what it includes on the line beneath: hours, number of photographers, gallery.
Editing
Retouching beyond the package, priced per image or per hour.
Prints and albums
Physical products with sizes and quantities: “Fine-art album, 12 × 12 in, 40 pages”.
Licensing
For commercial work, the usage you are licensing (media, territory, duration), as a line or in the notes, so the client knows what they may do with the images.
Travel
Mileage, travel time or accommodation, at the rate you quoted.
Deposit
The booking deposit or retainer, subtracted to show the balance due.

How to fill it in

From this page to a PDF.

  1. 01

    Open the example

    Customize this invoice opens a wedding invoice in the generator. Your saved studio details are kept.

  2. 02

    Package first

    Enter the couple or client and the shoot, then the package. Press Return in the description to list what it includes.

  3. 03

    Add-ons and travel

    Add prints, albums, extra editing and travel, choosing the section for each line.

  4. 04

    Deposit and send

    Enter the deposit; the balance due appears. Download the PDF and send it with the gallery link.

Customize this invoice

Questions

What should a photography invoice include?

Your studio details, the client, the shoot name and date, the package and what it includes, any add-ons, travel, the total, the deposit already paid, the balance due, the due date and how to pay.

Do photographers charge sales tax?

It depends on the state and on what you sell. Physical prints and albums are taxable in many states; some states also tax photography services or digital images. Check your state’s rules and enter the rate that applies.

When should I send the final invoice?

Many photographers invoice the balance before the shoot or on delivery of the gallery, as agreed in the contract. Whatever you agreed, print the due date on the invoice.

How do I show the image license?

For commercial work, describe the license in the line or the notes: what media, which territory, for how long. The invoice then records what the client paid for.

Related templates

Other templates to try.

All templates

Guides & tools

Guides and tools for this invoice.

  1. GuideHow to invoice a clientInvoicing starts before the work does. How to set terms, time your invoices, make paying easy, and handle a late payment without damaging the relationship.
  2. GuideInvoice vs receiptAn invoice asks for payment; a receipt confirms it has been made. When to send each, what each contains, and when one document can do both jobs.
  3. GuideHow to send an invoiceWhen to send it, who to send it to, what to write in the email, and how to follow up politely when a payment is late.
  4. ToolSales tax calculatorAdd sales tax to a price, or take it out of a tax-inclusive total, at the rate you enter.

Free · No account · No watermark

Your photographer invoice, in three minutes.

Open the example in the generator, put in your own details and download the PDF. Your business details are remembered for next time.

Customize this invoice