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Free Videographer Invoice Template

The production billed in the order it happened: pre-production, the shoot, the edit, the licenses. Each deliverable described beneath its fee, and the deposit deducted.

Lantern Films

1205 Division Street, Studio 3 · Nashville, TN 37203
hello@lanternfilms.co · (615) 555-0124 · lanternfilms.co

Invoice

No. INV-0042

Balance due

$4,330.00

Due Oct 31, 2026

Production

Brand film and social cut-downs

Deliverable QtyUnit price Amount
Pre-production
Pre-productionConcept, script, shot list and location scout 1$1,200.00 $1,200.00
Production
Filming dayDirector, camera operator, two-camera kit and lighting 1$2,800.00 $2,800.00
Post-production
Edit and color gradeTwo-minute brand film, two rounds of revisions 1$2,400.00 $2,400.00
Social cut-downsThree 15-second vertical edits 3$250.00 $750.00
Licensing
Licensed music trackWeb and social license, one track 1$180.00 $180.00
Total
$7,330.00
Deposit received
−$3,000.00
Balance due USD
$4,330.00
Lantern FilmsInvoice INV-0042
Example

Lantern Films invoicing Crestline Coffee Roasters. Your own details replace these as you type.

Who it is for

A video invoice covers weeks of work the client mostly didn’t see: scripting before the shoot, the edit and grade after it, the music and the revisions. Laying the invoice out by stage shows where the money went, and makes it easy to compare with the quote.

This template sorts lines into Pre-production, Production, Post-production, Licensing and Travel, and prints each deliverable’s details beneath its title. The production is named under the large serif title, and the booking deposit is subtracted to show the balance due.

It suits freelance videographers, wedding filmmakers, corporate and brand video producers, and small production companies.

What to include

What to put on a videography invoice

Production
The project and its deliverables in brief: “Brand film and social cut-downs”.
Pre-production
Concept, script, storyboard, casting, location scouting: as one line or several, with what was delivered.
Filming days
Each shoot day with the crew and kit beneath: “Director, camera operator, two-camera kit and lighting”.
Post-production
Edit, color grade, sound mix, subtitles and cut-downs, with lengths, formats and included revision rounds.
Licensing
Music, stock footage or fonts licensed for the project, and the usage they cover.
Travel and expenses
Mileage, travel days and accommodation for location shoots.
Deposit and delivery
The deposit received, and when final files are delivered (often on payment of the balance).

How to fill it in

From this page to a PDF.

  1. 01

    Open the example

    Customize this invoice opens a brand film invoice in the generator.

  2. 02

    Stage by stage

    Add each deliverable and choose its stage. Press Return in the description to add the details beneath.

  3. 03

    Licenses and travel

    Add music or stock licenses and any travel. The balance updates as you go.

  4. 04

    Send with the review link

    Download the PDF and send it with the review or delivery link.

Customize this invoice

Questions

How do videographers itemize an invoice?

By stage of the production: pre-production, filming, post-production, licensing and travel. Under each, name the deliverable and what it included, such as the crew on a shoot day or the revision rounds on an edit.

Should music licenses be on the invoice?

If you bought them for the client’s project, yes, as a line under Licensing with the usage they cover. It records what the client is entitled to.

How much deposit do videographers take?

That is set in your contract; a deposit at booking with the balance before delivery is a common arrangement. Show the deposit on the final invoice so the balance is clear.

Can I bill a day rate?

Yes. Enter the number of shoot days as the quantity and your day rate as the price, and describe the crew and kit beneath.

Related templates

Other templates to try.

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Guides & tools

Guides and tools for this invoice.

  1. GuideHow to invoice as a freelancerA practical routine for freelance invoicing: agree the terms first, choose how to bill, take deposits, invoice promptly and keep records for tax.
  2. GuideHow to invoice a clientInvoicing starts before the work does. How to set terms, time your invoices, make paying easy, and handle a late payment without damaging the relationship.
  3. GuideHow to create an invoice PDFThree free ways to turn an invoice into a PDF, which to choose, and what to check before you send the file.
  4. ToolInvoice tax calculatorPrice, discount, tax, shipping and deposit in; subtotal, tax, total and balance due out, exactly as the invoice will show them.

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Your videographer invoice, in three minutes.

Open the example in the generator, put in your own details and download the PDF. Your business details are remembered for next time.

Customize this invoice