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Free Small Business Invoice Template

A centered letterhead, then every fact an accounts department looks for, the number, the dates, the terms and the amount due, in one ruled strip.

Hartley & Sons Printing

1830 SE Hawthorne Boulevard · Portland, OR 97214
orders@hartleyprinting.com · (503) 555-0123 · hartleyprinting.com

Invoice no.
INV-0042
Issue date
Oct 1, 2026
Due date
Oct 31, 2026
Terms
Net 30
Amount due
$1,046.00

Billed to

Bluebird Café

3412 SE Division Street Portland, OR 97202

owner@bluebirdcafe.com

Project

Autumn menus and stationery

Description QtyUnit price Amount
Menus, 11 × 17 in, heavy uncoated, double-sided 150$4.20 $630.00
Business cards, letterpress, two names 500$0.62 $310.00
Table tent cards 60$1.85 $111.00
Local delivery 1$25.00 $25.00
Subtotal
$1,076.00
Discount
−$30.00
Total USD
$1,046.00

Payment

Pay by card at hartleyprinting.com/pay or by check to Hartley & Sons Printing

Notes

Thank you for your order. Repeat orders keep the same pricing for twelve months.

Hartley & Sons PrintingInvoice INV-0042
Example

Hartley & Sons Printing invoicing Bluebird Café. Your own details replace these as you type.

Who it is for

Most small businesses invoice other businesses, and their invoices land in an accounts payable queue. The person processing them doesn’t know you; they need the invoice number, the due date and the amount quickly, and in the same place every time.

This template sets your logo and name as a centered letterhead and gathers the invoice facts into a ruled strip beneath it. The table is conventional (description, quantity, unit price, amount), so any bookkeeper recognizes it at a glance.

It suits shops, printers, caterers, wholesalers, studios and service businesses selling to other businesses: anyone who wants an invoice that looks established and gets processed without questions.

What to include

What to put on a small business invoice

Business details
Your business name, logo, address and contact line. Add your tax or VAT number where clients need it.
Invoice number
A unique number in sequence. The invoice number generator helps you choose a format.
Dates and terms
The issue date, payment terms and due date, together in the strip.
Products or services
Each item with quantity and unit price. Use the client’s own product or service names where you can.
Discount
A percentage or a fixed amount, for repeat orders or early payment, applied before tax.
Delivery
Shipping or delivery as the separate charge beneath the tax.
Payment
Every way you accept payment, and what reference to quote.

How to fill it in

From this page to a PDF.

  1. 01

    Open the example

    Customize this invoice opens a print shop’s invoice in the generator.

  2. 02

    Your letterhead

    Add your logo and business details once; they carry over to every new invoice.

  3. 03

    The order

    Enter the client and each item. Add a discount, tax and delivery if they apply.

  4. 04

    Download and send

    Download the PDF and send it to the client’s accounts address. Your next invoice number is suggested automatically.

Customize this invoice

Questions

What makes an invoice look professional?

Consistency and clarity: the same layout every time, your details at the top, a unique number, clear dates and terms, items a client recognizes, correct totals, and how to pay. Typography helps; a busy design doesn’t.

Do I need a logo?

No. A clearly set business name works as a letterhead. If you have a logo, add it once in the generator and it appears on every invoice.

How should a small business number invoices?

In one unique sequence, never reusing a number. A prefix and year (INV-2026-0042) makes them easy to find. See how to number invoices.

Can I add my tax registration number?

Yes. Enter it in the Tax ID field and it prints with your business details.

Related templates

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Guides & tools

Guides and tools for this invoice.

  1. GuideWhat to put on an invoiceThe ten things every invoice needs, the extras that some clients and tax rules require, and what to leave off.
  2. GuideHow to make an invoiceSeven steps from a blank page to an invoice you can send, with a finished example and the mistakes that delay payment.
  3. GuideInvoice vs billThe same document seen from two sides: the seller sends an invoice, the buyer receives a bill. When each word is used, and which to put on yours.
  4. ToolInvoice number generatorChoose a prefix, the year and the number of digits, see your next invoice numbers, and start an invoice with the first.

Free · No account · No watermark

Your small business invoice, in three minutes.

Open the example in the generator, put in your own details and download the PDF. Your business details are remembered for next time.

Customize this invoice